Please use the buttons below or hit the letters A for Automation, D for DINE, R for RTL, M for Manual, and T for TBD. Every time you press a button, the tool will take the “current page” number from the input box and place it in the correct location in the text below. The text can be edited as needed. For this tool to work, please do not remove the text Automation, DINE, RTL, Manual, TBD from the final input box below.

Use the P button to identify pages that are rotated (it will not increase page count). You can send the list to Max to redo the OCR on those pages.

Current Page

RTL/DINE/Manual Reference

Invoices

  • If there are no names: DINE
  • If the invoice has maintenance cost and days: Manual
  • If the invoice is paid: Manual
  • If it’s unclear the invoice is paid or not: RTL
  • Saskatchewan: All invoices should be marked Manual, except for hotels, flight companies, taxis etc

RTL

Only for pages that have children names. If no children name, the page should be marked DINE.

  • As a general rule, if the cost only falls in “other cost” category, it would be RTL
  • Approval letters and acceptance letters
  • Request form
  • Child care notification form
  • Child care instruction sheet
  • Authorization of funding (Autorisation de dépenses)
  • Request for funding
  • Legal documentation
  • “Special Needs Requests”
  • Travel claim
  • Memos
  • Babysitting receipts
  • Notice of admission forms
  • Notice of discharge forms
  • Purchase Authority Slip
  • Initial Placement Forms (IPF)
  • Determination of eligibility forms
  • Financial home visit form
  • If there is no indication child is in care, it is RTL.
  • Foster parent placement form
  • Requisition for goods and services
  • Clothing request form
  • SK - Community Event
  • Elder Services
  • (requests are pretty much always RTL)
  • Fee requisition
  • Support worker timesheet
  • Support worker report / Respite worker report
  • Application for Age of Majority Allowance
  • Respite timesheet
  • Child assessment & Service Plan

DINE

  • Files with passwords are DINE.
  • Pages with no names
  • Pages with only adult names
  • If there is no indication that the child is in care
  • Aide à domicile / Home Care Services (8420) -> This is for adults

Manual

  • Chèques at the top with details under (SK)
  • Saskatchewan: If you see anything with “Questionable”, although it looks super easy to parse, it always goes to Manual
  • Maintenance monthly report
  • Manitoba - Accompanying Schedule to DOCFS Billing, Explanations for Other Expensitures

Automation

  • Manitoba - General Ledger by Child Report

TBD

  • If you are unsure what a page should be identified as, ask Stéphane or Julia.

Other notes

DOB

  • DOBs with years before 1971 should not be included.
  • Any child over the age of 21 will cause an import error.

Reporting Period

  • If the file has Billing Month and Billing Period, take Billing Period.

Other

  • No need to capture legal status
  • NIC = Not in care
  • GH should stand for Group Home (in care is yes)
  • Children living off reserve are funded provincially. Children living on reserve are funded federally. There is potential that documents may have handwritten notes that provide clarity as to who is responsible for funding the child. We are only capturing information for federally funded children.